Complete Guide to the E-Invoice Portal

E-invoicing represents a revolutionary change that promotes the Indian taxation system towards a more managed and less paper work especially in the context of GST. The e-invoicing system/portal is one of such systems that has been developed for the purpose of assisting companies in the simplification of the processes of the creating invoices, reconciling them and the subsequent follow up activities. The most popular e-invoicing system and the many others that provide e-invoice with different Invoice Reference Numbers (IRN) is the one which is run by the National Informatics Centre. The blog outlines the e-invoice portal in detail i.e. its characteristics, usability, advantages and limitations to the users.

What is the E-Invoice Portal?

The e-invoicing system is the government approved system to create and mother e invoices issued under GST law. It is the first Invoice Registration Portal (IRP) which allows the registration of e-invoicing for businesses and generates the IRN.

Key Functions of the E-Invoice Portal

Registration of Taxpayers: Registration of taxpayers on the portal so as to generate e-invoices
Generation of IRN: Supports bulk upload and automatic generation of IRNs for e-invoices.
Tracking and Verification: Facilitates the tracking and verification of e-invoice details using the IRN.
Invoice Management: Provides facilities for cancellation, printing, and generating MIS reports for e-invoices.
User Management: Allows businesses to create sub-users, assign roles, and manage permissions for e-invoice generation and cancellation.

Who Needs to Use the E-Invoice Portal?

As per the latest updates regarding the GST mechanism, any business dealing in the supply of goods and services whose annual aggregate turnover is over ₹5 crores is now mandatorily incorporated to issue e-invoices. Such businesses are also required to seek Invoice Reference Numbers (IRN) from the e-invoice portal for their invoices. The limit was recently reduced from ₹10 crore to ₹5 crore creating a wider net of those businesses subjected to e-invoicing.

GST Info

GST Invoice
Requirements for invoice templates in GST.
GST Billing Benefits
Advantages & benefits of the new tax system.
GST Bill of Supply
Requirements for composition scheme documents.

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Facilities Available on the E-Invoice Portal

The e-invoice portal offers a range of features to facilitate seamless e-invoice management:

1
Registration
- First-time users can register on the e-invoice portal using their GSTIN.
- Various modes of registration are available, including SMS-based, mobile-based, GSP-based, and API-based options
2
IRN Generation
- Invoices can be uploaded individually or in bulk using a JSON file.
- Each invoice is assigned a unique IRN, which can be tracked and verified on the portal.
3
Invoice Management
- Facilities for tracking, verifying, and canceling e-invoices.
- Options for printing e-invoices with QR codes.
- MIS reports generation for better invoice management.
4
User Management
- Businesses can create multiple sub-users, assign specific roles, and control access based on their organizational hierarchy.
3
API Registration
- Businesses can integrate their ERP systems directly with the e-invoice portal for seamless invoice generation and management.
2
E-Way Bill Integration
- It has the integration with the E-way bill system, which implies that there is an easier way to produce the e-way bills from the e-invoices.

Exploring the Key Features of the NIC’s E-Invoice Portal

The NIC’s e-invoice portal is designed to be user-friendly and comprehensive. Here’s a breakdown of its key sections:

Before Login

Homepage: Displays the latest updates, rules, and regulations related to e-invoicing.
Laws Section: Contains Rule 48, forms like INV-01, and relevant GST notifications and circulars.
Help Section: Provides user manuals and guides for managing IRNs.
Search Section: Enables search for taxpayer details, HSN codes, and verification of signed e-invoices.
Downloads Section: Offers sample JSON files, QR code apps, and FAQs for easy reference.

After Login

E-Invoice Management: Allows generation, tracking, and cancellation of IRNs.
User Management: Facilities to create and manage sub-users with different access levels.
MIS Reports: Options to generate daily reports based on selected parameters.

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1. Go to the e-invoice portal.

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2. Click on 'Registration' tab and choose which type of user you would be. Whether it is SMS-based or API-based, etc.

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3. Enter the GSTIN and verify the details through OTP.

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4. Sign up using your username and password.

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Benefits of Using the E-Invoice Portal

For Businesses:

Compliance: Ensures compliance with GST regulations, avoiding penalties.

Efficiency: Streamlines and simplifies the entire process of invoice generation, management, and tracking.

Automation: Integration with ERP systems allows automation of e-invoice generation.

Accuracy: Minimizes mistakes in manual data entry, ensuring precise and reliable information.

For Tax Authorities:

Transparency: Enables a real-time observation and tracking of invoices.

Reduction in Tax Evasion: Systematic cross-checking negates the prospects of tax evasion.

Better Data Management: Support a comprehensive database of e-invoices for more effective policy-making.

Faster Payments: Streamlines invoicing processes, resulting in quicker invoice approvals and faster payment cycles.

Frequently Asked Questions

Yes, You need to enroll separately on the e-invoice portal with the help of your GSTIN.

No, an e-invoice may completely be canceled only within 24 hours from the date of its creation.

Each place of business can have up to 10 sub-users. For every additional place of business, 10 more sub-users can be added.

Amendments cannot be made on e-invoice portal, though only on GST common portal.

Yes, if you are a notified taxpayer and required to generate e-invoices you must use the e-invoice portal.

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Complete Guide to the E-Invoice Portal