GST Invoice Format 2024-25

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Invoicing GST
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Comprehensive Guide To Various GST Invoice Formats




GST Invoice format for Intra State Customer/ Client / Recipient.
(Same State Customer/ Client / Recipient)


  • Here CGST & SGST is showing on the invoice format.


  • The reason is, supplier address and customer's "Ship To" address is in the same state.

  • If the supplier and customers /client’s/ recipient address is belonging to the same state then it's called as "INTRA STATE" supply or "INTRA STATE TRASACTION".

Mandatory Information on Invoice:

  • Supplier Details
  • Customer Details
  • Supplier GSTIN
  • Customer GSTIN
  • Ship To address
  • Bill To Address
  • Invoice No
  • Invoice Date
  • Item
  • Item Name
  • Item HSN Code
  • Item Quantity (if goods)
  • Item Unit of Measurement (UOM)
  • Item price
  • Tax Rates
  • Sum of Total Taxable amount
  • Sum of Total Amount
  • Total Amount

Optional Information:

  • PO date
  • PO Number
  • PAN
  • Mobile
  • Email
  • Terms & Conditions
  • TDS/ TCS
  • Shipping Charges
  • Transportation Charges

Note: If you use invoice for "Service" then use "SAC Code"

GST Invoice format for Intra State SEZ Customer/ Client / Recipient. (Same State SEZ Customer)


  • Here IGST is showing on the invoice format instead of CGST & SGST as per SEZ GST Rules.


  • This is irrespective of the supplier and customers "Ship To" address, whether it is a same state or other state.

  • This is a special case supply comes under the IGST because of the LUT Bond or Tax Exemption for SEZ Transaction.

Mandatory Information on Invoice:

  • Supplier Details
  • Customer Details
  • Supplier GSTIN
  • Customer GSTIN
  • LUT No
  • Ship To address
  • Bill To Address
  • Invoice No
  • Invoice Date
  • Item
  • Item Name
  • Item HSN Code
  • Item Quantity (if goods)
  • Item Unit of Measurement (UOM)
  • Item price
  • Tax Rates
  • Sum of Total Taxable amount
  • Sum of Total Amount
  • Total Amount

Optional Information:


  • PO date
  • PO Number
  • PAN
  • Mobile
  • Email
  • Terms & Conditions
  • TDS/ TCS
  • Shipping Charges
  • Transportation Charges

Note: If you use invoice for "Service" then use "SAC Code"

GST Invoice format for Inter State Customer/ Client / Recipient (Other State Customer )


  • Here IGST is showing on the invoice format.


  • The reason behind it is the supplier and customers "Ship To" address are belongs to different states.

  • If the supplier/Vendors address and clients/customers/recipients "Ship To" address are different states (not a same state) then its called as "INTER STATE SUPPLY" or "INTER STATE TRANSACTION"

Mandatory Information on Invoice:

  • Company name
  • Company Address
  • Company GSTIN
  • Contact No
  • Contact Person
  • Tax Invoice No.
  • Invoice Date
  • Supplier Details
  • Customer Details
  • Supplier GSTIN
  • Customer GSTIN
  • Ship To address
  • Bill To Address
  • Item
  • Item Name
  • Item HSN Code
  • Item Quantity (if goods)
  • Item Unit of Measurement (UOM)
  • Item price
  • Tax Rates
  • Sum of Total Taxable amount
  • Sum of Total Amount
  • Total Amount

    Optional Information:


      • PO date
      • PO Number
      • PAN
      • Mobile
      • Email
      • Terms & Conditions
      • TDS/ TCS
      • Shipping Charges
      • Transportation Charges

Note: If you use invoice for "Service" then use "SAC Code"

GST Invoice format for Export Invoice (Other Country Customer/ Client / Recipient)


  • Here No Tax is showing on the invoice format.


  • The reason behind it is the customers Bill to & "Ship To" address is in other country.

  • If the customers "Ship To" & "Bill To" address are belong to other than India. Then this kind of the invoice is called as "EXPORT INVOICE"

Mandatory Information on Invoice:

  • Invoice Number
  • Invoice Date

    • Exporter / Supplier/ Vender Information

  • Company Name
    • GSTIN
  • Address
  • Contact Details (Phone, Email)

    • Customer Information

  • Client / Customer/ Recipient Name
  • Address (with country)
  • Contact Details
  • Contact Number
  • Contact Person Name
  • Item Name/Description
  • Currency (INR, USD, EUR, etc.)
  • HSN
  • Quantity
  • Unit Price
  • Total Value (INR)
  • Export Currency (INR, USD, EUR, etc.)

    Shipping Information

  • Shipping Address (if different)
  • Mode of Shipment (Air, Sea, etc.)
  • Shipping Date
  • Port Code
  • Export Reciept No
  • Export Reciept Date

Note: If you use invoice for "Service" then use "SAC Code"

GST Invoice format Deemed Export Invoice (Other Country Ship To & Bill To In Our Country)


  • Here Tax is showing on the invoice format based on the applicability e.g. LUT which exempted the tax or Export with IGST.


  • The reason behind it is the customers Bill To address is in SEZ or in same state or in other state belongs to India & Ship To address is belongs to other country.

  • When the Bill to Address is within the country and Ship To address is belongs to Other than India (Other Country) then in the invoice for such invoice, we called the "DEEMED EXPORT INVOICE"

Mandatory Information on Invoice:

    Exporter Information

  • Company Name
  • Address
  • Contact Details (Phone, Email)
  • GSTIN
  • LUT Bond Number

    • Invoice Details

  • Invoice Number
  • Invoice Date

    • Paymet Information

  • Payment Terms *
  • Bank Details* (for domestic payments)
  • Payment Due Date *
  • Signature *
    • (* Represnt the Optional)

    Buyer Information (Billing Party)

  • Client / Customer/ Recipient Name
  • Client / Customer/ Recipient Address (within the same country)
  • GSTIN (if applicable)
  • Contact Details
  • Shipping Information
  • Shipping Address
  • Shipping Port Code
  • Shipping Bill No.
  • Shipping Bill Date
  • Ship By
  • Distance
  • Transporter Name
  • Item Name/Description
  • HSN
  • Quantity
  • Unit Price
  • Total Value
  • Currency (INR, USD, etc.)
  • Tax Information
  • CGST/SGST/IGST (based on deemed export rules)
  • Tax Rate
  • Tax Amount

Note: If you use invoice for "Service" then use "SAC Code"

Mastering GST Invoicing


A Complete Guide to New Invoice Formats and Compliance Requirements


Billing and Invoicing is familiar to anyone who sells goods or services in India and all around the globe. While so far there has been a clear document format for each type of invoice created - retail invoice, tax invoice, excise invoice.

The new goods and services tax bill will see a handful of useful changes in the regular invoices.

The government of India has released the rules of invoicing under GST together with an invoice template that highlights the data needed on these documents.

Invoicing in GST

Based on the GST Invoice Rules issued by the Central Government, there are two types of invoices that can be issued under GST, tax invoice (GST invoice) and bill of supply

Creating a Tax Invoice or GST Bill

When a GST registered supplier sells goods or services that are taxable, a tax invoice has to be issued. We've created a GST invoice template to help you make compliant invoices, based on the rules issued by the GST Department.

Create Tax Invoice

GST Invoice Details

From July 1st 2017, a tax invoice that a registered supplier needs to issued must containing the following:

  • Name, address and GSTIN of supplier
  • Type of invoice - tax invoice, supplementary invoice or revised invoice
  • Invoice number (just as before, a numeric series specific for a financial year)
  • Date of issue
  • Name, address and GSTIN or UIN (if registered) of recipient /customer
  • HSN or SAC code for goods or services
  • Description of goods or services
  • Quantity and unit of goods or services
  • Total value of supply of goods or services
  • Rate of Tax for every item
  • Tax amount of CGST, SGST or IGST has to be shown in a separate column
  • Name of the supplying State and place of supply
  • Address of delivery (if different from the place of supply)
  • Statement mentioning if reverse charge is applicable

GST Invoice Details

Supply of goods
  • Before or at the time of shipping of goods, where supply involves movement of goods;
  • Delivery of goods to the recipient/customer, where supply does not require movement of goods as they received their material.
Supply of services
  • Within 30 days from the date of supply; or as per the contract or NDA or agreement with the client / customer.
  • If suppliers is a bank or financial institution, within 45 days of the supply of service

Note: In case a person paying tax on reverse charge receives goods or services from an unregistered supplier, the GST registered receiver must add purchase bill entry on the date of receipt of goods or services.

How many copies of a GST tax invoice do you need to make?

In case of supply of goods, triplicate copies named
  • Original for recipient: Issued to customer / receiver
  • Duplicate for transporter: Issued to the transporter. Also required e-way bill and e-invoices as per supplier status.
  • Triplicate for supplier: Retained by the supplier
In the case of supply of services, duplicate copies named
  • Original for recipient: Given to the client/receiver
  • Duplicate for supplier: Kept by the supplier.

How should a tax Invoice for exports look like?

In the case of exports of goods or services, the invoice must specify if GST has been paid on the exports. For clarity the following text should be used:

  • If IGST has been paid for the exports: "Supply Meant For Export On Payment Of IGST"
  • If IGST has not been paid: "Supply Meant For Export Under Bond Or Letter Of Undertaking Without Payment Of IGST"
    • Additional, in export invoices, the following information regarding the recipient should be stated:

  • Name and address of recipient / customer
  • Delivery address and country
  • Number and date of application for removal of goods for export
  • Shipping Bill Info: Port Code , Number & Date

GST Info

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When should a tax invoice not be issued?



A registered person is not obligated to issue a tax invoice in two cases:

At the end of each day, a registered supplier has to issue a consolidated tax invoice for such supplies.

NOTE: In any other case, the registered supplier is obligated to issue a tax invoice. Not issuing a tax invoice when mandatory is an offence under the GST Act and will attract penalty.

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