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Comprehensive Guide To Various GST India Invoice Formats




1. Gst invoice format A4 Model 1


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2. GST Invoice Format – Thermal Print (58 mm/ 2 Inch)

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3. GST Invoice Format A4 Model 4 for the Supply of Goods

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4. GST Invoice Format for Service Provider

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5. GST Invoice Format A6
Model

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6. GST Invoice Format
Model

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Used In Businesses Like:

7. GST Invoice Format – Thermal Print
(80 mm/ 3 Inch)

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8. B2B (Business-to-Business) invoice format Model 2:


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9. B2C (Business-to-Consumer) invoice format Model 5:

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Uses of These Templates for Differnt Businesses



1. GST invoice format A4 Model 1: Bakery, Shoes Store, Grocery Store, Garment Store,General Store, Bakery, Bookstore,Electronics Store,Jewelry Store, Restaurant,Furniture Store, Boutique, Hardware Store,Pet Shop,Toy Store, Supermarket, Gift Shop, Stationery Shop Mobile Phone Store, Beauty and Wellness Spa, Optical Store, Music Store, Sports Goods Store, Art Gallery,Health Food Store

2. GST Invoice Format A4 Model 4 for the Supply of Goods : Shops selling clothing, electronics, groceries, books, furniture, distributors, retailers.

3. GST Invoice Format Model A5: Pharmacies, fitness, salons, Agencies, consultants,Car dealerships, repairs.

4. GST Invoice Format Model A6 : Grocery stores, bakeries, sweet shops, stationery shops, mobile store.

5. GST Invoice Format for Service Provider : Graphic designers, writers, business consultants, advertising, Technology and IT Services.

6. GST Invoice Format – Thermal Print (80 mm/ 3 Inch): Super shop, Grocery and Restaurant, Retail,Services

7. GST Invoice Format – Thermal Print (58 mm/ 2 Inch): Grocery and Restaurant, Retail,Services

8. B2B (Business-to-Business) invoice format Model 2: Consulting firms, marketing, advertising, Technology and IT Services.

9. B2C (Business-to-Consumer) invoice format Model 5: For Hotels and Resorts

Guide to Different Types of Invoices and Their Details.



GST Invoice format for Intra State Customer/ Client / Recipient.
(Same State Customer/ Client / Recipient)


  • Here CGST & SGST is showing on the invoice format.


  • The reason is, supplier address and customer's "Ship To" address is in the same state.

  • If the supplier and customers /client’s/ recipient address is belonging to the same state then it's called as "INTRA STATE" supply or "INTRA STATE TRASACTION".

Mandatory Information on Invoice:

  • Supplier Details
  • Customer Details
  • Supplier GSTIN
  • Customer GSTIN
  • Ship To address
  • Bill To Address
  • Invoice No
  • Invoice Date
  • Item
  • Item Name
  • Item HSN Code
  • Item Quantity (if goods)
  • Item Unit of Measurement (UOM)
  • Item price
  • Tax Rates
  • Sum of Total Taxable amount
  • Sum of Total Amount
  • Total Amount

Optional Information:

  • PO date
  • PO Number
  • PAN
  • Mobile
  • Email
  • Terms & Conditions
  • TDS/ TCS
  • Shipping Charges
  • Transportation Charges

Note: If you use invoice for "Service" then use "SAC Code"

GST Invoice format for Intra State SEZ Customer/ Client / Recipient. (Same State SEZ Customer)


  • Here IGST is showing on the invoice format instead of CGST & SGST as per SEZ GST Rules.


  • This is irrespective of the supplier and customers "Ship To" address, whether it is a same state or other state.

  • This is a special case supply comes under the IGST because of the LUT Bond or Tax Exemption for SEZ Transaction.

Mandatory Information on Invoice:

  • Supplier Details
  • Customer Details
  • Supplier GSTIN
  • Customer GSTIN
  • LUT No
  • Ship To address
  • Bill To Address
  • Invoice No
  • Invoice Date
  • Item
  • Item Name
  • Item HSN Code
  • Item Quantity (if goods)
  • Item Unit of Measurement (UOM)
  • Item price
  • Tax Rates
  • Sum of Total Taxable amount
  • Sum of Total Amount
  • Total Amount

Optional Information:


  • PO date
  • PO Number
  • PAN
  • Mobile
  • Email
  • Terms & Conditions
  • TDS/ TCS
  • Shipping Charges
  • Transportation Charges

Note: If you use invoice for "Service" then use "SAC Code"

GST Invoice format for Inter State Customer/ Client / Recipient (Other State Customer )


  • Here IGST is showing on the invoice format.


  • The reason behind it is the supplier and customers "Ship To" address are belongs to different states.

  • If the supplier/Vendors address and clients/customers/recipients "Ship To" address are different states (not a same state) then its called as "INTER STATE SUPPLY" or "INTER STATE TRANSACTION"

Mandatory Information on Invoice:

  • Company name
  • Company Address
  • Company GSTIN
  • Contact No
  • Contact Person
  • Tax Invoice No.
  • Invoice Date
  • Supplier Details
  • Customer Details
  • Supplier GSTIN
  • Customer GSTIN
  • Ship To address
  • Bill To Address
  • Item
  • Item Name
  • Item HSN Code
  • Item Quantity (if goods)
  • Item Unit of Measurement (UOM)
  • Item price
  • Tax Rates
  • Sum of Total Taxable amount
  • Sum of Total Amount
  • Total Amount

    Optional Information:


      • PO date
      • PO Number
      • PAN
      • Mobile
      • Email
      • Terms & Conditions
      • TDS/ TCS
      • Shipping Charges
      • Transportation Charges

Note: If you use invoice for "Service" then use "SAC Code"

GST Invoice format for Export Invoice (Other Country Customer/ Client / Recipient)


  • Here No Tax is showing on the invoice format.


  • The reason behind it is the customers Bill to & "Ship To" address is in other country.

  • If the customers "Ship To" & "Bill To" address are belong to other than India. Then this kind of the invoice is called as "EXPORT INVOICE"

Mandatory Information on Invoice:

  • Invoice Number
  • Invoice Date

    • Exporter / Supplier/ Vender Information

  • Company Name
    • GSTIN
  • Address
  • Contact Details (Phone, Email)

    • Customer Information

  • Client / Customer/ Recipient Name
  • Address (with country)
  • Contact Details
  • Contact Number
  • Contact Person Name
  • Item Name/Description
  • Currency (INR, USD, EUR, etc.)
  • HSN
  • Quantity
  • Unit Price
  • Total Value (INR)
  • Export Currency (INR, USD, EUR, etc.)

    Shipping Information

  • Shipping Address (if different)
  • Mode of Shipment (Air, Sea, etc.)
  • Shipping Date
  • Port Code
  • Export Reciept No
  • Export Reciept Date

Note: If you use invoice for "Service" then use "SAC Code"

GST Invoice format Deemed Export Invoice (Other Country Ship To & Bill To In Our Country)


  • Here Tax is showing on the invoice format based on the applicability e.g. LUT which exempted the tax or Export with IGST.


  • The reason behind it is the customers Bill To address is in SEZ or in same state or in other state belongs to India & Ship To address is belongs to other country.

  • When the Bill to Address is within the country and Ship To address is belongs to Other than India (Other Country) then in the invoice for such invoice, we called the "DEEMED EXPORT INVOICE"

Mandatory Information on Invoice:

    Exporter Information

  • Company Name
  • Address
  • Contact Details (Phone, Email)
  • GSTIN
  • LUT Bond Number

    • Invoice Details

  • Invoice Number
  • Invoice Date

    • Paymet Information

  • Payment Terms *
  • Bank Details* (for domestic payments)
  • Payment Due Date *
  • Signature *
    • (* Represnt the Optional)

    Buyer Information (Billing Party)

  • Client / Customer/ Recipient Name
  • Client / Customer/ Recipient Address (within the same country)
  • GSTIN (if applicable)
  • Contact Details
  • Shipping Information
  • Shipping Address
  • Shipping Port Code
  • Shipping Bill No.
  • Shipping Bill Date
  • Ship By
  • Distance
  • Transporter Name
  • Item Name/Description
  • HSN
  • Quantity
  • Unit Price
  • Total Value
  • Currency (INR, USD, etc.)
  • Tax Information
  • CGST/SGST/IGST (based on deemed export rules)
  • Tax Rate
  • Tax Amount

Note: If you use invoice for "Service" then use "SAC Code"

Mastering GST Invoicing


A Complete Guide to New Invoice Formats and Compliance Requirements


Billing and Invoicing is familiar to anyone who sells goods or services in India and all around the globe. While so far there has been a clear document format for each type of invoice created - retail invoice, tax invoice, excise invoice.

The new goods and services tax bill will see a handful of useful changes in the regular invoices.

The government of India has released the rules of invoicing under GST together with an invoice template that highlights the data needed on these documents.

Invoicing in GST

Based on the GST Invoice Rules issued by the Central Government, there are two types of invoices that can be issued under GST, tax invoice (GST invoice) and bill of supply

Creating a Tax Invoice or GST Bill

When a GST registered supplier sells goods or services that are taxable, a tax invoice has to be issued. We've created a GST invoice template to help you make compliant invoices, based on the rules issued by the GST Department.

Create Tax Invoice

GST Invoice Details

From July 1st 2017, a tax invoice that a registered supplier needs to issued must containing the following:

  • Name, address and GSTIN of supplier
  • Type of invoice - tax invoice, supplementary invoice or revised invoice
  • Invoice number (just as before, a numeric series specific for a financial year)
  • Date of issue
  • Name, address and GSTIN or UIN (if registered) of recipient /customer
  • HSN or SAC code for goods or services
  • Description of goods or services
  • Quantity and unit of goods or services
  • Total value of supply of goods or services
  • Rate of Tax for every item
  • Tax amount of CGST, SGST or IGST has to be shown in a separate column
  • Name of the supplying State and place of supply
  • Address of delivery (if different from the place of supply)
  • Statement mentioning if reverse charge is applicable

GST Invoice Details

Supply of goods
  • Before or at the time of shipping of goods, where supply involves movement of goods;
  • Delivery of goods to the recipient/customer, where supply does not require movement of goods as they received their material.
Supply of services
  • Within 30 days from the date of supply; or as per the contract or NDA or agreement with the client / customer.
  • If suppliers is a bank or financial institution, within 45 days of the supply of service

Note: In case a person paying tax on reverse charge receives goods or services from an unregistered supplier, the GST registered receiver must add purchase bill entry on the date of receipt of goods or services.

How many copies of a GST tax invoice do you need to make?

In case of supply of goods, triplicate copies named
  • Original for recipient: Issued to customer / receiver
  • Duplicate for transporter: Issued to the transporter. Also required e-way bill and e-invoices as per supplier status.
  • Triplicate for supplier: Retained by the supplier
In the case of supply of services, duplicate copies named
  • Original for recipient: Given to the client/receiver
  • Duplicate for supplier: Kept by the supplier.

How should a tax Invoice for exports look like?

In the case of exports of goods or services, the invoice must specify if GST has been paid on the exports. For clarity the following text should be used:

  • If IGST has been paid for the exports: "Supply Meant For Export On Payment Of IGST"
  • If IGST has not been paid: "Supply Meant For Export Under Bond Or Letter Of Undertaking Without Payment Of IGST"
    • Additional, in export invoices, the following information regarding the recipient should be stated:

  • Name and address of recipient / customer
  • Delivery address and country
  • Number and date of application for removal of goods for export
  • Shipping Bill Info: Port Code , Number & Date

What is GST Invoice?


A it is a bill you get after buying goods or services from seller. It's a poof of a sale between a seller and a buyer where both are registered under the GST system.

What is a GST Invoice Format?


A GST invoice must have certain important information, such as:


  • Seller's details: Name, address, and GSTIN, Contact.
  • Buyer's details: Name, address, and GSTIN, contact details.
  • Invoice number and date: A unique number and the date the invoice was issued.
  • Description: Description of goods or services like contain or details.
  • Quantity and Price: Number of item and the price per unit.
  • Tax details: The amount of tax applied on it.
  • Total amount: The final amount of invoice.

What is e-Invoicing?


E-invoicing is invoice creating invoices digitally (on a computer) and getting them approved by the government's GST Network (GSTN) system. In short you have create invoice which linked on government portal.

Who needs to use it?


The businesses who have yearly sales over ₹5 crore have to use e-invoicing. This rule applies from year 2023 onwards.

This rule is mainly for medium and large businesses. It helps make sure everyone pays the correct taxes.

Who doesn't need to use it?


Small and medium or businesses using the Composition Scheme . Businesses in Special Economic Zones (SEZs). Government departments.

How does Sleek Bill help?


Sleek Bill software can easily create these digital invoices and connect with the government system, making it simpler for businesses to follow the rules.

Sleek Blll- Billing Software

Using the right format helps businesses follow tax rules and easily get credit for the GST they paid on their purchases. Software like Sleek Bill makes it fast and easy to create invoices that meet GST requirements.

GST Info

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FAQs for GST Invoice Format

If you selling goods, you’ll need to issue a GST Tax Invoice on the same date or even before the day of delivery of those goods and for service you have 30 days to issue a GST Tax Invoice to your customers.

Creating a GST Bill Format in Excel (Step-by-Step)

1. Open a new Excel sheet: Start with a blank spreadsheet.

2. Set up the header: At the top, include:

  • Your business name, address, and GSTIN
  • Customer's name, address, and GSTIN (if applicable)
  • Invoice number and date

3. Create columns for item details:

  • Description of goods/services
  • HSN/SAC code
  • Quantity
  • Rate per unit
  • Amount (Quantity * Rate)

4. Add columns for tax calculations:

  • CGST (Central GST)
  • SGST/UTGST (State/Union Territory GST)
  • IGST (Integrated GST, for interstate sales)

5. Calculate amounts and taxes: Use formulas to calculate:

  • Amount = Quantity * Rate
  • CGST/SGST/IGST = (Amount * Tax Rate) / 100
  • Total amount = Sum of all item amounts + Sum of all taxes

6. Add a footer: Include:

  • Bank details for payment
  • Terms and conditions (if any)
  • Your signature or authorized signatory details

7. Format the sheet:

Use borders, shading, and appropriate font sizes to make it clear and professional.

Follow the below steps

1. Use Excel, Word, or Sleek Bill invoicing software to design your invoice.

2. "Save As PDF" Sleek Bill have an option to save or export the file as a PDF. This ensures the formatting is preserved.

1. Open a new Word document: Start with a blank document.

2. Insert a table: This will help you organize the invoice information.

3. Set up the header: Similar to Excel, include your and the customer's details, invoice number, and date.

4. Create rows for item details: In the table, create column for:

  • Description of goods/services
  • HSN/SAC code
  • Quantity
  • Rate per unit
  • Amount

5. Add columns for tax calculations: Include rows for CGST, SGST/UTGST, and IGST.

6. Calculate amounts and taxes: You can use Word's table formulas for basic calculations, but it's less flexible than Excel.

7. Add a footer: Include bank details, terms, and signature.

8. Format the document: Use formatting options to make it visually appealing.

Important Considerations:

  • GST Compliance: Ensure all invoices comply with the latest GST rules and regulations.
  • Software or Templates: Consider using invoicing software or templates to create professional and consistent invoices.
  • Customization: Offer options to customize invoices with company logos, colors, and specific fields.
  • Digital Options: Provide options for e-invoicing and PDF downloads.

By following these steps, you can create GST-compliant invoices in Excel, PDF, and Word.

You can issue invoices without GST in certain situations:

  • 1. Exempt Supplies: If your business deals with exempt supplies, you don’t need to charge GST on those invoices.
  • 2. Reverse Charge Mechanism (RCM): In RCM cases, the recipient pays GST, so you can issue invoices without GST.
  • 3. Composition Scheme: If you’re under the composition scheme, issue a bill of supply without GST.
  • 4. Interstate Supply to Unregistered Persons: For interstate supplies to unregistered persons under Rs. 50,000 annually, no GST on invoices is required.

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